Job Profile
JOB TITLE amp POSITIONnbspnbspnbsp nbspAccountant amp Junior Administrative Officernbsp
LOCATION nbspnbspnbspnbspnbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp Sanarsquoa Republic of Yemen nbsp
REPORTING TO nbspnbspnbsp nbsp nbsp nbsp nbsp nbsp nbsp Program Manager Yemen Country Representative Yemennbsp
LOCATION nbspnbspnbspnbspnbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp Sanarsquoa Republic of Yemen nbsp
REPORTING TO nbspnbspnbsp nbsp nbsp nbsp nbsp nbsp nbsp Program Manager Yemen Country Representative Yemennbsp
OVERALL PURPOSE nbsp nbsp nbsp
bull nbsp Managing accounting as per World Relief Deutschland e.V. nbspWorld Relief Germany ndash WRG formerly PartnerAid policiesnbsp
bull nbsp Managing logistics issues as per WRG policies e.g. on procurementnbsp
bull nbsp Assist the WRG management team in dayshy?toshy?day tasks and dutiesnbsp
bull nbsp Carry out and assist in administrative processes required for projects to function effectively including accounting activitiesnbsp
bull Interpret English shy? nbsp Arabic shy? nbsp English in order to facilitate communication between the expatriate staff and local partners authorities or any other people involved directly or indirectly with WRG activities.nbsp
bull nbsp Managing logistics issues as per WRG policies e.g. on procurementnbsp
bull nbsp Assist the WRG management team in dayshy?toshy?day tasks and dutiesnbsp
bull nbsp Carry out and assist in administrative processes required for projects to function effectively including accounting activitiesnbsp
bull Interpret English shy? nbsp Arabic shy? nbsp English in order to facilitate communication between the expatriate staff and local partners authorities or any other people involved directly or indirectly with WRG activities.nbsp
FUNCTIONAL LINKS nbsp
Internal nbspnbsp nbsp
Yemen nbsp
bullnbspnbsp nbspCoordination with management teamnbspCountry Representative Program Manager etc.nbsp
bullnbspnbsp nbspCoordination with Sanarsquoa Office staff particularly logisticsnbsp
bullnbspnbsp nbspCoordination with field staffnbsp
Yemen nbsp
bullnbspnbsp nbspCoordination with management teamnbspCountry Representative Program Manager etc.nbsp
bullnbspnbsp nbspCoordination with Sanarsquoa Office staff particularly logisticsnbsp
bullnbspnbsp nbspCoordination with field staffnbsp
International Office IO Germanynbsp
bullnbspnbsp nbspExchanging accounting data and files as well as coordination about Accounting Software with IO Project Financesnbsp
bullnbspnbsp nbspExchanging accounting data and files as well as coordination about Accounting Software with IO Project Financesnbsp
External nbspnbsp nbsp
bullnbspnbsp nbspSuppliers vendors etc.nbsp
bullnbspnbsp nbspYemeni authorities ministries institutions banksnbsp
bullnbspnbsp nbspInternational and local partner organizations and businesses nbspnbsp
bullnbspnbsp nbspSuppliers vendors etc.nbsp
bullnbspnbsp nbspYemeni authorities ministries institutions banksnbsp
bullnbspnbsp nbspInternational and local partner organizations and businesses nbspnbsp
MAJOR OBJECTIVESnbsp
nbsp
1. Accounting
nbspbullnbspnbsp nbspAssure filing of proper documentation and translation where required for every financial transaction in original copy and digital scan as per WRG policies and coordinate all documentation is handed in in a timely mannernbsp
bullnbspnbsp nbspAssure proper entering of all financial transaction into Accounting software as per WRG policiesnbsp
bullnbspnbsp nbspClosing of monthly accounting periods after approval from management team and as per WRG policiesnbsp
bullnbspnbsp nbspSupport internal controlling by IO and implement feedback from IOnbsp
bullnbspnbsp nbspAssist in regular cash verification and bank accounts reconciliationsnbsp
bullnbspnbsp nbspIn coordination with the Country Representative prepare the monthly payroll for local and appropriate expatriate staff and ensure monthly salariesallowances are paid on timenbsp
nbsp
nbsp
1. Accounting
nbspbullnbspnbsp nbspAssure filing of proper documentation and translation where required for every financial transaction in original copy and digital scan as per WRG policies and coordinate all documentation is handed in in a timely mannernbsp
bullnbspnbsp nbspAssure proper entering of all financial transaction into Accounting software as per WRG policiesnbsp
bullnbspnbsp nbspClosing of monthly accounting periods after approval from management team and as per WRG policiesnbsp
bullnbspnbsp nbspSupport internal controlling by IO and implement feedback from IOnbsp
bullnbspnbsp nbspAssist in regular cash verification and bank accounts reconciliationsnbsp
bullnbspnbsp nbspIn coordination with the Country Representative prepare the monthly payroll for local and appropriate expatriate staff and ensure monthly salariesallowances are paid on timenbsp
nbsp
2. Administration
bullnbspnbsp nbspAssist the management team in research and reporting
bullnbspnbsp nbspTake minutes of internal and external meetings when requested
bullnbspnbsp nbspAs directed by their supervisor to accompany WRG staff to occasional field trips
bullnbspnbsp nbspPerform administrative duties including documents distribution collectionfilling.
bullnbspnbsp nbspFollow up the transaction of WRG expat staff visas.
bullnbspnbsp nbspTravel arrangement for WRG staff including booking of flights and travel permissions as required.
bullnbspnbsp nbspFollow up any documentation with MoPIC or any Ministry according to the requirement or
bullnbspnbsp nbspUndertake any other duties that may be requested by the Management.
bullnbspnbsp nbspAssist the management team in research and reporting
bullnbspnbsp nbspTake minutes of internal and external meetings when requested
bullnbspnbsp nbspAs directed by their supervisor to accompany WRG staff to occasional field trips
bullnbspnbsp nbspPerform administrative duties including documents distribution collectionfilling.
bullnbspnbsp nbspFollow up the transaction of WRG expat staff visas.
bullnbspnbsp nbspTravel arrangement for WRG staff including booking of flights and travel permissions as required.
bullnbspnbsp nbspFollow up any documentation with MoPIC or any Ministry according to the requirement or
bullnbspnbsp nbspUndertake any other duties that may be requested by the Management.
3. Logistics
bullnbspnbsp nbspEnsure correct procedures are followed for receipt storage and dispatch of goods.
bullnbspnbsp nbspUpdating Vendor and Inventory lists every week.
bullnbspnbsp nbspEstablish and maintain good contacts with suppliers local repairmaintenance shops government offices UN agencies and other NGOs with regards to logistical matters.
bullnbspnbsp nbspConduct price comparisons among suppliers in order to get the best deals.
bullnbspnbsp nbspAssist in the overseeing of all warehouse activities including systems and procedures for receiving recording and the issuing of stock.
bullnbspnbsp nbspAssist in the overseeing of the upkeep repair and general mechanical safety of vehicles.
bullnbspnbsp nbspEnsure all purchases are backedshy?up with the correct paperwork according to law and WRG policies.
bullnbspnbsp nbspEnsure all goods received are checked against Delivery Docket and any damaged or missing goods are reported in writing.
bullnbspnbsp nbspEnsure WRG Goodsshy?In docket is completed for all goods received. Ensure stock cards are updated for all items to be stored.
bullnbspnbsp nbspEnsure Fixed Asset Register is upshy?toshy?date.
bullnbspnbsp nbspEnsure local inventory records of all assets are maintained including communications equipment IT equipment amp office and living area furniture and equipment and undertake weekly monthly and quarterly stock checks and share reports.
4. TranslatingInterpreting
bullnbspnbsp nbspPerform simultaneous interpretation for the management in official discussions such as meetings with governmental local and other kinds of authorities and partners
bullnbspnbsp nbspTake minutes upon request and keep strict confidentiality and diplomacy of all personal or sensitive information
bullnbspnbsp nbspTranslate different kind of documents such as reports protocols policies laws decrees etc.nbspEnglishArabic ArabicEnglish upon request from the management this requires good knowledge ofnbspWRG mandate using computer and software MS Word Excel Power Point
bullnbspnbsp nbspPerform simultaneous interpretation for the management in official discussions such as meetings with governmental local and other kinds of authorities and partners
bullnbspnbsp nbspTake minutes upon request and keep strict confidentiality and diplomacy of all personal or sensitive information
bullnbspnbsp nbspTranslate different kind of documents such as reports protocols policies laws decrees etc.nbspEnglishArabic ArabicEnglish upon request from the management this requires good knowledge ofnbspWRG mandate using computer and software MS Word Excel Power Point
QUALIFICATION EXPERIENCEnbspnbsp nbspESSENTIALnbspnbsp nbspDESIRABLE
Education or Qualifications nbsp nbsp
ESSENTIAL
bull Bachelorrsquos Degree or comparable qualifications in language business or other relevant subjectnbsp
DESIRABLE
bull Bachelorrsquos Degree or comparable qualifications in Accounting
nbsp
bull Bachelorrsquos Degree or comparable qualifications in Accounting
nbsp
Work Experiencenbspnbsp nbsp
ESSENTIAL
bull Experience in office administration and basic financial processes nbspnbsp nbsp
DESIRABLE
bull 1 year of experience in working with an international NGO or company
ESSENTIAL
bull Experience in office administration and basic financial processes nbspnbsp nbsp
DESIRABLE
bull 1 year of experience in working with an international NGO or company
Languages
ESSENTIALnbspnbsp nbsp
bull Fluent English oral and written
bull Fluent level of written standard Arabic and spoken Yemeni Arabic
DESIRABLEnbspnbsp nbsp
bull Knowledge of different Yemeni dialects
bull Basic knowledge of German
ESSENTIALnbspnbsp nbsp
bull Fluent English oral and written
bull Fluent level of written standard Arabic and spoken Yemeni Arabic
DESIRABLEnbspnbsp nbsp
bull Knowledge of different Yemeni dialects
bull Basic knowledge of German
Computer Experience
ESSENTIALnbspnbsp nbsp
bull Proficient computer skills typing email
bull Knowledge of Microsoft Office Word Excel PowerPointnbspnbsp nbsp
DESIRABLE
bull Knowledge of WINPACCS Accounting software
bull Excellent computer and software skills to solve common hardshy? and software problems
ESSENTIALnbspnbsp nbsp
bull Proficient computer skills typing email
bull Knowledge of Microsoft Office Word Excel PowerPointnbspnbsp nbsp
DESIRABLE
bull Knowledge of WINPACCS Accounting software
bull Excellent computer and software skills to solve common hardshy? and software problems
SKILLS ATTRIBUTESnbspnbsp nbspnbspnbsp nbsp
Personal attributes amp motivationnbspnbsp nbsp
bull Trustworthy diplomatic and able to be confidential with organizational issues
bull Good communication skillsnbsp
bull Passionate about serving the people in need in Yemen
bull Trustworthy diplomatic and able to be confidential with organizational issues
bull Good communication skillsnbsp
bull Passionate about serving the people in need in Yemen
Adaptabilitynbspnbsp nbsp
bull Willingness to work flexible hours incl. when needed occasionally on weekends and evenings
bull Works effectively in a wide variety of situations
bull Ability to cope with a fast moving environment
bull Willingness to cover other jobs and tasks as needed
bull Willingness to work flexible hours incl. when needed occasionally on weekends and evenings
bull Works effectively in a wide variety of situations
bull Ability to cope with a fast moving environment
bull Willingness to cover other jobs and tasks as needed
Technical Expertise
ESSENTIALnbspnbsp nbsp
bull Proficient translating skills
bull Detail oriented
bull Management of own work and resources in a way that meets time bound objectivesnbspnbsp nbsp
ESSENTIALnbspnbsp nbsp
bull Proficient translating skills
bull Detail oriented
bull Management of own work and resources in a way that meets time bound objectivesnbspnbsp nbsp
DESIRABLE
bull Good geographicalnbspknowledge of Sanarsquoa streets places institutions etc.
bull Good knowledge of public administration procedures
bull Good geographicalnbspknowledge of Sanarsquoa streets places institutions etc.
bull Good knowledge of public administration procedures
Application Process
Qualified and Interested applicants should send their Covering Letter and CVnbsptonbsp
Emailnbspyemenworldrelief.de
Only shortshy?list candidates will be contacted.
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