MSF Organization:
MSF is an international medical-humanitarian, non-governmental organization. It provides
med-ical aid to people in need, to victims of natural or man-made disasters, wars and civil
wars, irrespective of race, religion, ideology or politics and carries out all its activities in
accordance with its charter.
Purpose of Post:
Give support to external administrative work and to the coordination team in obtaining work-ing/travel permits, as well as all official contacts, procedures and importation of goods, ac-cording to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
Main Tasks:
• Together with the HR Co, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures
• Responsible to visit all Government Authorities/officials in person to follow up and obtain MSF staff visas, entry permit, landing permit, registration etc.
• Maintain the support international and local travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc..
• Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission.
• Follow up clearances of MSF cargos and informs about any possible planned or extraor-dinary needs.
• Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
• Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
• Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
• Ensure, together with the CMT members that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs relat-ed issues and inform about any possible risks or problems.
• Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
• Keep all documentation and files updated, properly filed and easily accessible for the in-ternal users.
• If required, perform the written and verbal translation from English to Arabic and vice-versa.
Requirements
Education
• Secondary education essential. Administration or communication relat-ed studies desirable.
Experience
• Essential previous experience of at least one year in related relevant positions, in MSF or other NGOs.
Languages
• Fluent in Spoken and written English and Arabic
Knowledge
• Essential computer literacy (word, excel and internet)
Application Process
All applicants should submit an application letter, CV, Copies of Diplomas , by email at msf.jobs.yemen@gmail.com
Note: Please state the Title of the Position in the subject line of the email.
Closing date: Friday, 30th October 2015, 5:00PM.
Dates for Exams/tests and interviews will be announced shortly after the closing date.
Only short-listed candidates will be contacted
MSF is an international medical-humanitarian, non-governmental organization. It provides
med-ical aid to people in need, to victims of natural or man-made disasters, wars and civil
wars, irrespective of race, religion, ideology or politics and carries out all its activities in
accordance with its charter.
Purpose of Post:
Give support to external administrative work and to the coordination team in obtaining work-ing/travel permits, as well as all official contacts, procedures and importation of goods, ac-cording to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
Main Tasks:
• Together with the HR Co, ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures
• Responsible to visit all Government Authorities/officials in person to follow up and obtain MSF staff visas, entry permit, landing permit, registration etc.
• Maintain the support international and local travel service in HQ informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc..
• Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the LogCo and the logistic department of the mission.
• Follow up clearances of MSF cargos and informs about any possible planned or extraor-dinary needs.
• Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
• Arrange meetings related to administrative issues for the Head of Mission or the HRCO as well as attend them.
• Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.
• Ensure, together with the CMT members that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs relat-ed issues and inform about any possible risks or problems.
• Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
• Keep all documentation and files updated, properly filed and easily accessible for the in-ternal users.
• If required, perform the written and verbal translation from English to Arabic and vice-versa.
Requirements
Education
• Secondary education essential. Administration or communication relat-ed studies desirable.
Experience
• Essential previous experience of at least one year in related relevant positions, in MSF or other NGOs.
Languages
• Fluent in Spoken and written English and Arabic
Knowledge
• Essential computer literacy (word, excel and internet)
Application Process
All applicants should submit an application letter, CV, Copies of Diplomas , by email at msf.jobs.yemen@gmail.com
Note: Please state the Title of the Position in the subject line of the email.
Closing date: Friday, 30th October 2015, 5:00PM.
Dates for Exams/tests and interviews will be announced shortly after the closing date.
Only short-listed candidates will be contacted
