Job Description
Attend client meetings and assist
with determination of project requirements
• Assist the PM in the drafting and issuance of
• Assist the PM in the drafting and issuance of
project proposals, RFP’s, tenders, budgets, cash flows
and preliminary schedules
and preliminary schedules
• Prepare project organization and communication charts
• Chair site meetings and distribute minutes to all project team members
• Track the progress and quality of work being performed by design disciplines/trades
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and
expenditures
• Effectively and accurately communicate relevant project information to the client and project team
• Ensure clients’ needs are met in a timely and cost effective manner
• Review field inspection reports from Consultants throughout the lifecycle of the project
• Issue Contracts, Letters of Intent, Purchase Orders, etc.
• Maintain Contract Execution Tracking Log
• Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is
recommended for approval
• Track & manage contemplated change notices and change orders in the database
• Prepare substantial completion certificates and ensure all required project close out documents are
obtained
• Communicate ideas for improving company processes with a positive and constructive attitude, and
for developing this attitude in others
• Keep the Project Manager (PM) and others informed about project status and issues that may impact
client relations
