- Read and analyze incoming memos,
submissions, and reports in order to determine their significance and plan
their distribution.
- Sort, and distribute incoming
correspondence, including faxes and email.
- File and retrieve corporate
documents, records, and reports.
- Greet visitors and determine
whether they should be given access to specific individuals.
- Prepare responses to
correspondence containing routine inquiries.
- Perform general office duties such
as ordering supplies, maintaining records management systems, and performing
basic bookkeeping work.
- Prepare agendas and make
arrangements for committee, board, and other meetings.
- Conduct research, compile data,
and prepare papers for consideration and presentation by executives, committees
and boards of directors.
- Coordinate and direct office
services, such as records and budget preparation, personnel, and housekeeping,
in order to aid executives.
- Manage and maintain executives'
schedules.
- Prepare invoices, reports, memos,
letters, financial statements and other documents, using word processing,
spreadsheet, database, and/or presentation software.
- Set up and oversee administrative
policies and procedures for offices and/or organizations.
- Review operating practices and
procedures in order to determine whether improvements can be made in areas such
as workflow, reporting procedures, or expenditures.
- devise and maintain office
systems, including data management and filing;
- arrange travel and accommodation
- screen telephone calls, enquiries
and requests, and handle them when appropriate;
- meet and greet visitors at all
levels of seniority;
organize and maintain diaries and
making appointments;
- deal with incoming email, faxes
and post, often corresponding on behalf of their manager;
- take dictation and minutes of
meeting;
carry out background research and
presenting findings;
- produce documents, briefing
papers, reports and presentations;
- organize meetings and ensuring
their manager is well-prepared for meetings;
- liaise with clients, suppliers and
other staff
Job
Details
Date Posted:
|
2016-01-12
|
Job Location:
|
Dubai, United Arab Emirates
|
Job Role:
|
Secretarial
|
Company Industry:
|
Information Technology
|
Preferred
Candidate
Career Level:
|
Mid Career
|
Gender:
|
Female
|
Degree:
|
Bachelor's degree
|
