• Organizes and
schedules meetings and appointments for the Head of Group's Human Resources
with staff internally as well as with external visitors in a timely and
efficient manner • Manages incoming
correspondence, checks on the nature of
content, and prioritizes these for subsequent review and response • Takes
dictations for key correspondences, drafts memos and creates reports and
presentations for management meetings • Coordinates regular management and
department meetings and circulates the agenda and minutes and follows-up in
case of modifications, cancellations and other administrative and logistical
details • Receives invitations and solicits the Head of Group's Human
Resource's response and accordingly communicates to all necessary individuals •
Makes arrangements for the Head of Group's Human Resource's travel on GAG
assignments, obtains approval, conducts travel bookings and hotel reservations
and all other travel related documentation • Maintains the Head of Group's
Human Resource's leave plans, files reimbursements for official expenses,
organizes car rentals for business meetings etc • Manages the documentation,
filing and memos for the Head of Group's Human Resources, archives critical
documents and ensures ease of reference for subsequent use • Provides
administrative support for visits of guests and customers at GAG by ensuring
that the right stakeholders and administrators are notified in a timely manner
• Liaises with other departments in GAG in order to coordinate appointments as
well as solicit information as and when required • Performs other
responsibilities and tasks as required or as directed by Head of Group's Human
Resources from time to time
