JOB PURPOSE:
Coordinate secretarial and administrative services to the BOD and other Board Committees ensuring maximum utilization of their time and resources management. In addition to this, the Jobholder must maintain good relations with Government Departments, Senior officers and Senior Management. Moreover, he will exercise his knowledge and information in handling Joint Venture (JV) related activities and to be the focal point for the BOD and JV coordination.
Coordinate secretarial and administrative services to the BOD and other Board Committees ensuring maximum utilization of their time and resources management. In addition to this, the Jobholder must maintain good relations with Government Departments, Senior officers and Senior Management. Moreover, he will exercise his knowledge and information in handling Joint Venture (JV) related activities and to be the focal point for the BOD and JV coordination.
JOB CONTEXT:
The role of BOD for a high profile Company such as Marafiq is extremely demanding. There are many and varied pressures of the President's time as he faces a constant load of people inside and outside the Company wanting his time and to air issues personally.
To undertake the role effectively it is critical that the President/BOD be provided with an effective and comprehensive support service and that their time is managed as efficiently and effectively as possible. It is the role of the jobholder to address and manage these issues beforehand. A particularly challenging part of the job is to protect the President's time as much as possible by handling and responding to enquiries directly or routing enquiries to other in the organisation that are capable for handling them, while retaining an appropriate degree of judgment as to when to refer things to the President personally.
High levels of commitment and discretion are required and high levels of interpersonal skills to deal effectively with a wide variety of people
COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal:
§ Communicates with virtually the whole organisation on behalf of the BOD, Particular interactions with VPs, GMs and Managers in soliciting inputs. Information and executing instructions issued by the President..
§ Manages confidential information of Senior Marafiq Employees
External:
§ Frequent contacts at senior level with Government Officers, Chairman's office, RC, suppliers, customers, and shareholders handling enquiries for the President, arranging meetings and routing/handling calls from senior
